va-Q-nection Privacy Policy

Summary 

The innovative va-Q-nection app is a safe and comfortable way to read out the temperature reports of the va-Q-proof Smart Boxes with your smart device. It guides you through the entire receiving process of temperature controlled shipments: Identification of the smart box, generating the temperature report, upload of shipment data to Track & Control software.

When using the va-Q-nection App, various personal data will be collected. Personal data means any information that can be used to identify you as a natural person. 

This privacy policy on hand explains what personal data will be collected in the va-Q-nection app and what it will be used for, as well as how and for what purpose this happens. AntTail will not sell, trade or rent personal data with or from other companies for marketing or advertising purposes.

Collecting and processing of personal data by va-Q-nection app

The protection of your personal data is very important to us. With the following remarks, we would like to inform you about which data are gathered and processed when you use the va-Q-nection App and for what purpose they are utilized.

The user information data is entered as part of the va-Q-nection App registration. The user information is always visible on the page User Info within the App.

The following user information is used in the generated shipment temperature reports. Shipment temperature reports can and will be distributed to all stakeholders involved in a shipment.

  • Name. Required field. The Name is shown on temperature report, indicating who stops the temperature logging of the shipment.
  • Location. Optional field. The location is shown on temperature report, indicating where the temperature logging of the shipment is stopped.
  • Company. Optional field. The company is shown on temperature report, indicating where the temperature logging of the shipment is stopped.
  • Time zone. Optional field. The time zone is used to calculated local times and print these on the temperature report.

On request, the temperature report is sent directly to the e-mail provided during the registration. Therefore, an e-mail address needs to be registered.E-mail address. Required field. To this e-mail the shipment temperature report is sent.

We validate your e-mail by sending a code that have to be entered after registration or changes in the e-mail. The e-mail is not shown on shipment temperature reports and is not passed to third parties.

On request, AntTail can remove your user information. Please send an e-mail to va-q-nection@anttail.com. When the user information is removed, no new sensors/logs can be scanned and accepted by the va-Q-nection App. New registration is required before the app becomes active again.

AntTail stores an unique ID of your app, type of mobile device, operating system version in use as well as the date and time of your registration. In this way, we seek to protect you against the instance that a third party might abuse your data and register themselves with these data on our App without your knowledge. The data are not passed to third parties.

The gateway inside the va-Q-nection app reads out the temperature measurements from the AntTail sensors automatically and stores these measurements into the AntCloud. This read out continues when the app is minimised. Although location permission (Allow only while in Use) is required on Android phones in order to use Bluetooth Low Energy, the va-Q-nection app does NOT use NOR store location (i.e. gps) data. 

Data Protection at a Glance

General information

AntTail is committed to maintaining trust and confidence of the users of our apps and service portals. 

Personal data means any information that can be used to identify you as a natural person. In this Privacy Policy we will explain and inform you on when and why we collect personal information in the va-Q-nection app, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure. We will not sell, trade or rent personal data with or from other companies for marketing purposes.

What rights do you have regarding your personal data?

You have the right, at any time and free of charge, to obtain information about source, recipient and purpose of your stored personal data. Moreover, you have the right to demand the rectification, locking or erasure of this personal data. Regarding this, as well as any further questions regarding data protection, you may contact us using the specified address. Furthermore, you have the right to appeal at the supervisory authority in charge. Furthermore, you have the right (under certain circumstances) to demand the restriction of the processing of your personal data.

Security

Your Personal Data is treated as strictly confidential and we have taken appropriate technical and organizational security measures against loss and unlawful processing of such information. If you have reason to believe that your interaction with us is no longer secure please notify us immediately about the problem by contacting us.

General and Mandatory Information

The following Data Protection Policies apply to the va-Q-nection App of AntTail, available through Google’s Play Store and Apple’s AppStore.

Data protection

AntTail takes the protection of your personal data very seriously. We treat your personal data confidentially and appropriately according to the legal data protection regulations as well as this Data Protection Policy.

Responsible body

Responsible for the processing and storing of personal data in the AntLogger App is:

Right to object to processing of data

Storage of your personal data is only possible with your explicit consent. You have the right to object at any time, an informal e-mail to us suffices. The data processing’s legality up to the time of objection stays untouched. In your request, please make clear what Personal Data you would like to have changed or whether you would like to have your Personal Data that you have provided to us suppressed from our database. For your protection, we may only implement requests with respect to the Personal Data associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.

Please note that we may need to retain generated shipment temperature reports for recordkeeping and compliance purposes (e.g CFR21 part 11).

Right to object to collecting data in particular situations as well as direct marketing (Art. 21 GDPR)

Should the processing of personal data be based on point (e) or (f) of Article 6(1) GDPR, you have the right to object, on grounds relating to your particular situation, at any time to processing of personal data, including profiling based on those provisions. The respective legal basis for a processing of data is explained in this Data Protection Policy. If you object, we will no longer process your personal data, except we can prove reasons of compelling worth of protection, outweighing your interests, rights and freedom or the processing is necessary for the establishment, exercise or defence of legal claims (Right to object, according to art. 21 para. 1 GDPR).

Right to appeal at the supervisory authority

In cases of violation against the GDPR, persons affected have the right to appeal at a supervisory authority, especially in the member state of their habitual residence, their workplace or of the place of the suspected violation. The right to appeal exists unviolated of other administrative or judicial legal appeals.

Right to data portability

You have the right to receive the personal data concerning yourself, which you have provided, in a structured, commonly used and machine-readable format and have the right to have those data transmitted directly to another controller, where technically feasible.

SSL / TLS-Encryption

For security purposes and to protect the transmission of confidential content the va-Q-nection App makes use of SSL- or TLS-Encryption respectively. When SSL- or TLS-Encryption is activated, data that is transmitted from you to us cannot be read by third parties.

Access, Locking, Erasure and Rectification

Within the scope of applicable legal regulations, you have the right, at any time and free of charge, to obtain information about the collected personal data, as well as source, recipient and purpose of those data. Moreover, you have the right to demand the rectification, locking or erasure of this data. Regarding this, as well as any further questions regarding data protection, you may contact us using the specified address. Furthermore, you have the right to appeal at the supervisory authority in charge.

Right to restriction of processing

You have the right to obtain restriction of processing. You may contact us using the specified address. The right to obtain restriction of processing is available where one of the following applies:

  • you contest the accuracy of the personal data collected and stored by us, for a period enabling us to verify the accuracy of the personal data;
  • the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  • we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims;
  • you have objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of us override those of yours.

Where processing has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.